AI appointment scheduling
your 24/7 virtual receptionist

Pod makes it easy for businesses to manage bookings, reduce no-shows, and handle scheduling calls automatically. Customers get fast confirmations and reschedules, while your staff saves hours of time each week.

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Streamline bookings with AI-powered workflows that adapt to your business
Pod’s AI workflows let you automate inbound scheduling, send confirmations, and update CRMs or calendars in real time, keeping your business connected and efficient.
Build your first phone agent
Deploy phone automation in minutes
AI scheduling that works around the clock
AI agents answer calls, capture details, and book appointments instantly into your system, reducing missed calls and ensuring every lead gets handled on time.
Calendar integrations and CRM updates without manual effort
Pod syncs directly with your scheduling software, Google Calendar, or CRM, ensuring data is accurate and up-to-date without requiring staff intervention.
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HOW IT WORKS

Scale appointment scheduling easily with AI

Whether you’re a clinic, home services company, or salon, Pod can handle thousands of scheduling calls at once, ensuring your customers never hit voicemail and your staff stays focused.

01

Setup & deploy your agent

Configure Pod with your business data and deploy to start handling calls.

02

Agent handles customer calls

Pod answers calls 24/7, understands customer needs, and provides intelligent responses.

03

Refine & optimize

Monitor performance, review call analytics, and continuously improve your AI agent's responses.

04

Route complex issues to a human

When needed, Pod seamlessly transfers calls to your team for complex issues requiring human touch.

Setup & deploy your agent

Your phone agent is ready!

Setup Complete

Turn every inbound call into a scheduled appointment and qualified lead

Pod’s AI appointment scheduling software doesn’t just book slots—it captures details, qualifies leads, and ensures prospects don’t slip away. With a 24/7 virtual receptionist, your business can book after-hours appointments, reduce no-shows, and increase conversion rates by ensuring no caller is left waiting on hold or voicemail.

AI appointment scheduling software for healthcare and patient management

Pod automates patient scheduling, confirmations, and reminders while keeping data secure. From dental practices to medical clinics, patients can easily book or reschedule without waiting on hold. The system integrates with EHR and calendar systems, reducing administrative workload and improving patient experience.

Lead generation and management
New Customers

HIPAA-ready AI scheduling

Securely manage patient appointments with compliance-focused workflows.

Reduce no-shows with reminders

Send automated reminders and confirmations to patients to lower missed visits.

24/7 medical receptionist

Enable patients to book appointments anytime without staff intervention.

Calendar sync with EHR

Sync appointments directly with medical calendars and systems in real time.

Multi-language support

Serve diverse patient bases by offering scheduling in multiple languages.

Emergency prioritization

Flag urgent patient calls so staff can prioritize critical scheduling.

Resources to help you automate appointment scheduling with AI

Explore in-depth guides, playbooks, and research on AI scheduling and virtual receptionist solutions so your business gets maximum value from automation.

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Complete AI Scheduling Guide

Step-by-step guide to implementing AI appointment booking software.

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Data on Missed Call Losses

Research showing how missed calls impact revenue across industries.

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Virtual Receptionist Playbook

Best practices for deploying AI as a 24/7 receptionist in your business.

Workflow features that make scheduling smarter and more reliable

Pod gives you the tools to manage scheduling at scale—connecting to calendars, updating records, and ensuring customers never wait on hold again.

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Real-time calendar sync

Instantly syncs with Google, Outlook, or custom scheduling systems.

Automated call summaries

Summarizes each scheduling conversation and logs details in your CRM.

Smart rescheduling logic

Handles conflicts automatically and offers new slots without staff input.

Seamless CRM integration

Ensures customer and appointment data flows directly into your systems.

AI workflow automation
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Built-in privacy and compliance for sensitive scheduling data

Pod is designed with privacy, compliance, and data security at the core, making it safe for industries that handle sensitive client or patient information.

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HIPAA-ready compliance

  • Secure patient data
  • Encrypted communications
  • Healthcare compliance ready
Pod supports HIPAA-compliant workflows for healthcare providers, ensuring patient data is secure while appointments are scheduled automatically.

Enterprise-grade security

  • Encrypted at rest
  • Secure API connections
  • Enterprise reliability
Data is encrypted at rest and in transit, with secure integrations across your scheduling and CRM systems to prevent unauthorized access.

Custom access controls

  • Role-based permissions
  • Granular control options
  • Audit-friendly records
Role-based permissions ensure only authorized staff can view or manage scheduling data while maintaining compliance requirements.

Frequently Asked Questions

Yes. Pod integrates with Google Calendar, Outlook, and major CRM systems, automatically syncing appointments and customer records without manual updates.